HRMS software for hospitals and clinics
Rosters, night duty, shift swaps, nursing attendance, licence reminders and payroll with PF and ESI. WorkPilot HR grew out of the HR module of a hospital management system, so it is built around how hospitals actually run.
Why hospital HR is different
A hospital never closes. Nurses, ward staff, technicians and doctors work rotating day, evening and night shifts; rosters change every week; colleagues swap duties at short notice; and every department needs cover. Registrations and certificates expire and must be renewed on time. Generic office HR software, built for nine-to-five, struggles with all of this — WorkPilot HR is built for it.
Rosters and shift swaps
- Plan the weekly roster department by department, with day, evening and night shifts of any length.
- Staff see their next shifts in the app.
- A nurse can request a swap with a colleague; their reporting manager or HR approves it, and the roster updates.
Night duty attendance that adds up
Night shifts end the next morning. WorkPilot calculates hours worked, late arrival and overtime across midnight correctly, so night staff are neither marked short nor paid wrong. Attendance can come from the biometric machine at the entrance, from GPS punch on the app, or both.
Licences and certificates on time
Upload each employee's documents — council registrations, training certificates, identity papers — with their expiry dates. HR is reminded in the 30 days before anything expires, so nobody works on a lapsed registration because a reminder was missed.
Payroll for large ward staff
- Payable days from the attendance register, including night shifts, half days and paid leave.
- PF and ESI for every eligible employee, with the ECR file and ESI report per branch.
- Overtime, allowances and one-time payments as separate payslip lines.
- Maker-checker verification before any salary is paid.
Self-service for busy staff
Nurses and ward staff cannot queue at the HR desk between shifts. On the app they see their roster, attendance calendar, leave balance and payslips, apply for leave or a correction, and get the decision on the same screen. Reporting managers approve their team's requests from their phone.
Many branches, one HR team
Run several hospitals or clinics in one account. Each branch keeps its own PF and ESI registration and payroll run; HR sees everyone, and staff move between branches with their full history.
Frequently asked questions
Can WorkPilot HR handle 12-hour and night shifts?
Yes. Shifts can have any start and end time, including night shifts that end the next morning. Hours worked, late marks and overtime are calculated correctly across midnight.
Can nurses swap shifts with each other?
Yes. A nurse requests a swap with a colleague from the app, and their reporting manager — say the ward in-charge — or HR approves it. The roster updates on approval, so attendance for that day is checked against the new shift.
Does it remind us before a staff registration or certificate expires?
Yes. Upload documents such as council registrations or training certificates with their expiry date, and HR is reminded in the 30 days before they expire.
Can one account cover several hospital branches?
Yes. Each branch keeps its own PF and ESI codes and its own payroll run, while HR sees all branches and staff can be transferred between them with their history.
See a hospital roster and payroll live
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See WorkPilot HR on a sample hospital
Departments, nursing rosters, night shifts and a month's payroll — in 30 minutes.